Inbound and Outbound Logistics Guide

With a sound inbound logistics process, businesses can restock their best sellers in time for the holidays, introduce new products for sale, and even process returns. On the outbound side, you can ship packages to customers and other stakeholders on time.

Below we dive into how to achieve just that.

So, what do you want to learn?

• Introduction to Inbound & Outbound Logistics
• Inbound vs. Outbound Logistics
• Here’s How They Work
• Crucial Inbound & Outbound KPIs
• 5 Inbound & Outbound Logistics Challenges
• How to Master Inbound & Outbound Logistics

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What is inbound and outbound logistics?

Inbound and outbound logistics refer to two of the most common processes to move goods throughout the retail supply chain. 

While they are similar in nature and both involve the transportation of products across various distribution channels, inbound logistics deals with supply and outbound logistics fulfils demand.

Inbound logistics

Inbound logistics are all about moving raw materials, supplies, or finished goods into a supply chain. Through inbound logistics, a business secures its supply — that is, it obtains the products (or the materials to make the products) that it will eventually sell. 

The logistics processes that transport raw materials, inventory, or supplies from a supplier and into a business’s warehouse, distribution centre, fulfilment centre, or retail store are all considered inbound logistics.   

Outbound logistics

Outbound logistics are all about moving finished inventory out of a supply chain — that is, moving inventory out of storage, fulfilling orders, and delivering those orders to end customers. 

Any logistics process involved in order confirmation, fulfilment (including picking and packing), shipping, last-mile delivery, customer service, and troubleshooting qualifies as an outbound logistics process.

What is the difference between inbound and outbound logistics?

Inbound and outbound logistics aim to accomplish different things. The purpose of inbound logistics is to secure supply for a business, while the purpose of outbound logistics is to meet and fulfil demand.

Inbound and outbound logistics processes also move and deliver different goods to different parties. Inbound logistics processes move inventory, raw materials, or supplies from a supplier to a business; outbound logistics, on the other hand, move finished products from a business to the end customer or user.   

The comparison table below breaks out the differences between inbound and outbound logistics processes.

	Inbound	Outbound
Definition	The processes involved in moving materials or goods into a supply chain, and securing inventory that your business later sells	The processes involved in moving finished inventory out of a supply chain by fulfilling and shipping orders to end customers.
Processes	– Materials management – Sourcing – Warehouse receiving – inventory storage	– Order confirmation & processing – Picking – Packing – Shipping  – Last-mile delivery – Customer service involving deliveries
Touchpoints	Transported From: – Supplier – Manufacturer – Distributor – Product holder Delivered To: -Company -Brand -Retailer -Third-party logistics company	Transported From: – Company – Brand – Retailer – Third-party logistics company Delivered To: – End customersEnd users

Importance of having effective inbound and outbound logistics

Together, inbound and outbound logistics processes make up the majority of an ecommerce business’s supply chain. Thus, if a business wants to succeed, it is imperative that it establish effective logistics processes throughout their business. 

However, there are also other benefits to honing one’s inbound and outbound logistics operations.  

Improve the flow of goods

When a business’s logistics processes are all streamlined, it is much easier — and quicker — for goods to move from one stage of the supply chain to the next. This saves time and effort, and keeps your operations running smoothly.

Increase inventory and order accuracy

Streamlined inbound and outbound logistics give a business better control over its output. When logistics processes are quick and predictable, mistakes are far less likely to occur. 

For example, it’s much harder to lose or damage inventory when one’s inventory receiving process is simple and intuitive. Similarly, when fulfilment is carefully monitored for quality control, workers may be less likely to accidentally swap two shipping address labels.  

Optimise speed of delivery

The faster and more efficiently inventory is ordered, received, picked, packed, and shipped, the sooner the end customer’s order arrives at their doorstep. Well-oiled inbound and outbound logistics together facilitate quick delivery that not only delights customers, but also provides a competitive advantage to the business. 

Maximise sales and revenue 

A business’s revenue depends on its ability not just to make sales, but to follow through on those sales. 

As noted above, efficient inbound and outbound logistics processes enable a business to deliver more accurate orders to customers more quickly — which, in turn, meets a customer’s expectations and encourages them to purchase again. 

Thus, by paving the way for a smoother customer experience, quality inbound and outbound logistics can increase sales and bolster a business’s bottom line.   

Reduce costs 

In addition to increasing revenue, well-managed inbound and outbound logistics can save a business money. More efficient logistics are more cost-effective to run, as they necessitate fewer labour hours a business must pay for. Better logistics systems are also less prone to losing inventory, saving the business a sunk cost.  

The inbound and outbound logistics processes

Inbound and outbound logistics both focus on the transportation of goods from one distribution network to another. Knowing how each process works is crucial to optimising your supply chain, reducing logistics costs, and better managing customer expectations.

Inbound logistics processes

Here are a few of the most common inbound logistics processes.

1. Sourcing materials

The first inbound logistics process — and the first step in the overall supply chain — is deciding what materials or inventory your business needs, and determining how to get them. Sourcing involves researching materials or products, and settling on which manufacturer, supplier, or vendor you’ll purchase them from. 

2. Purchasing materials

Next, your business must actually place a purchase order for the materials or inventory they sourced. You and your supplier or manufacturer should keep a record of the transaction, as well as what materials and/or goods your business ordered, and have proper freight shipping tracking in place.

3. Transport to distribution channels

After confirming your order, the supplier or manufacturer is responsible for transporting the goods to the appropriate location or distribution channel by freight shipping (usually via ocean, air, ground, or a combination). A business can have goods sent to their retail stores, warehouses, fulfilment centres, or other distribution centres. 

4. Receiving

Once the goods arrive at the store, warehouse, or fulfilment centre, the location’s receiving team is in charge of receiving the inventory. The team will accept the shipment, log it in their records, and count the contents to make sure that the shipment is precisely what was ordered. 

5. Storage

If the shipment is acceptable, the receiving team will then move the inventory into storage. It will remain there until it’s used in outbound logistics processes. 

6. Reverse logistics

Reverse logistics — or the processing of customer returns and exchanges — also qualifies as an inbound logistics process, as inventory is technically coming into the warehouse. 

When shipments from customers arrive at the warehouse, they need to be examined. If the product is unopened or in good condition, it may be restocked into available inventory; otherwise, the warehouse team will need to find a way to move it out of the warehouse. 

Outbound logistics processes

Here are a few of the most common outbound logistics processes.

1. Order processing

As soon as a customer places an order on your ecommerce website, the first outbound logistics step is to process it. 

Every order is sent through a business’s order management system, and then passed to the appropriate warehouse or fulfilment centre, where it’s pushed into the fulfilment queue.  

2. Product picking and packing

When it comes time to fulfil the order, products from inventory must be picked from their assigned inventory location, and inventory counts are updated to ensure stock levels are accurate. 

Products are then packed in boxes or poly mailers, labelled with the correct shipping details, and sorted by courier and service.

3. Shipping finished goods

Finally, couriers (such as FedEx, UPS, or USPS) pick up the packages, and transport each one to its final destination. 

Depending on how far a package must travel, couriers may use a variety or transportation methods in the shipping process (including ground transport, air, rail, or even ocean). 

4. Customer service and troubleshooting

Because outbound logistics include any process related to getting orders to customers, troubleshooting customer issues should be considered a part of outbound logistics. 

Your business should be prepared to communicate with customers and swiftly handle problems related to order details, fulfilment, or shipping. 

Which one is more important?

Neither inbound nor outbound logistics are inherently more important than the other. Without inbound logistics, a business has no inventory to move through outbound logistics processes; but without outbound logistics, inventory piles up until it becomes deadstock, and a business cannot profit. Therefore both are necessary for a cohesive supply chain. 

Similarly, excelling in one logistical process but struggling in another is not enough to consistently meet customer requirements. A business should carefully optimise every phase of its supply chain, as every stage has the potential to make or break the customer experience.

Logistics KPIs your competitors are probably tracking

To make sure your inbound and outbound logistics processes are performing well, you’ll need to track some important key performance indicators (or KPIs).

The KPIs you should track depend on a variety of factors, including your business’s goals. Because a business’s goals can change over time, the KPIs of interest to your business may change as well — and as you detect new opportunities for improvement, you may cease tracking some KPIs and begin tracking others. 

Some KPIs that your business may find useful include:

Inbound KPIs:

• Freight bill accuracy
• Loading and unloading times
• Lead times

Outbound Logistics:

• Order volume 
• Perfect order rate
• Order fill rate
• Order accuracy rate
• Inventory turnover
• Supply chain costs
• Average delivery time
• Customer order cycle time
• Cash-to-cash cycle time
• Time to ship
• Return rate

5 biggest challenges of inbound and outbound logistics

Both inbound and outbound logistics bring value to your supply chain — but both also bring challenges. 

Here are some of the most common challenges business experience in their inbound and outbound logistics. 

Difficulties with quality control 

Involving outside suppliers in your supply chain may be necessary, but it nevertheless increases the chances of procurement errors. Supplier errors are exacerbated by lax counts and checks in the inventory receiving process.

Reduced visibility into transportation operations  

Similarly, when manufacturers or couriers ship your goods, you have less insight into the details of the process. Inventory may be lost or damaged in transit, and tracking your inventory can be challenging, depending on the manufacturer or courier.  

Prolonged lead times

Global supply chain crises and fluctuations in demand can cause lead times to skyrocket. When this occurs, freight shipments and last-mile deliveries alike are delayed, which can throw off the delicate timing of your supply chain.

High costs

Unless optimised for cost, inbound and outbound logistics can easily become extremely expensive to maintain. The more complex a supply chain, the more difficult it is to find cost-effective solutions for issues that arise. 

Inventory and fulfilment accuracy

However sophisticated a business’s inbound and outbound logistics are, common errors can still plague it. Inventory shrinkage, mistakes in entering order information, and picking and packing errors seem like little issues, but can cause big problems for a business when left unchecked. 

How to optimise your inbound and outbound logistics

Here are a few best practices to implement throughout your supply chain to improve both your inbound and outbound logistics. 

Inbound logistics

Reduce inventory costs

Inventory holding costs can quickly ramp up as your business grows, as more warehousing space comes with a higher price tag — especially if you invest in the infrastructure yourself. While you do need a steady supply of inventory to match your demand, if you order too much inventory, you will face high inventory carrying costs. 

To keep storage costs down while still meeting demand, try implementing these tips:

• Invest more heavily in items that have high turnover rates, as these items are more likely to sell. 
• Consider using the JIT (or “just in time”) inventory strategy when reordering to minimise the amount of time products sit unsold on shelves. 
• Perform regular inventory audits to avoid amassing deadstock, and to make room for other inventory. 
• Consider consignment inventory as a strategy to move inventory without additional cost or the risk of overstocking. 

Optimise stock levels

Having just the right amount of inventory in stock at all times prevents all sorts of logistical snags.  

Start optimising your stock levels by improving your demand forecasts, as accurate predictions will help your business stock up on the SKUs that are most likely to sell. 

Next, calculate the optimal reorder point for each SKU so that you can time replenishment correctly and never leave customers waiting on backorders. 

Use the right warehouse management system (or WMS)

A WMS can help to automate and improve warehouse management and operations. Not every WMS will have the same capabilities, so be sure to choose one that will meet your business’s needs. 

Some of the most important WMS features that streamline inbound logistics include:

• Inventory tracking 
• Automatic reorder point notifications 
• Omnichannel operational visibility
• Pick list generation to optimise picking routes
• Barcoding across inventory to simplify inventory management
• Multi-warehouse support
• Shipment tracking
• Analytics dashboard that lets you monitor data at a glance 

Partner with a 3PL

If you didn’t get in business to oversee logistics, but can’t afford to hire a logistics director, it is possible to outsource fulfilment to a third party logistics company, or 3PL. 

3PLs partner with ecommerce businesses to handle inbound and outbound logistics processes such as receiving, warehousing, managing relationships with shipping couriers, processing returns, and more. Some logistics service providers like ShipBob will even store your inventory in fulfilment centres that they operate, and completely handle the picking and packing processes for you. 

Altogether, the expertise, efficiency, and technology that a 3PL brings to a partnership can provide cost savings, increase operational quality, and free up more time for you to focus on other strategic growth areas of your business. 

Outbound logistics

Build strong relationships

Outbound logistics are extremely collaborative in nature, so strengthening relationships with the people and parties that your supply chain relies on will only improve it. Make sure you pay attention to all parties, including your shipping couriers, 3PL, freight partners, last-mile providers, and even your own warehouse staff if you have one. 

Building rapport and trust takes time, and one must commit to paying vendors on time, always being respectful, and communicating effectively. With enough consistency, you can form a long-term partnership that may help you reduce lead times, save money, and even secure more favorable contract terms, volume discounts, and expansion opportunities.

Reduce transit time

Depending on how efficient your warehousing operations are, orders may be processed, picked, and packed within a few hours. It’s the shipping process — and all its complications, delays, and hiccups — that takes the longest time.

To get customer orders on doorsteps faster, try scheduling courier pickups more frequently, or consider switching to faster couriers. Partnering with a 3PL can be particularly beneficial, as 3PLs have excellent working relationships with couriers that can not only secure you bulk shipping discounts, but get more orders out to couriers more often.    

Introduce automation 

While some warehouse operations require a human touch, many repetitive or simple tasks can be automated to increase efficiency. Automated functions can also achieve higher accuracy rates, as they reduce or eliminate human error.    

Processing orders, generating purchase orders and other documents, generating pick lists, and invoicing are all good choices for automating. If you partner with a 3PL or logistics platform, they may already have these functions automated to save time and money. 

Streamline inbound and outbound logistics with ShipBob

ShipBob is a global omnichannel logistics platform that’s prepared to help your business scale its logistics with ease at any size.

To help ecommerce businesses optimise their inbound logistics, ShipBob receives your inventory using best practices, including a standardized WRO process designed for speed and simplicity. We then store your inventory in any of multiple US- and internationally-based fulfilment centres, so that you can reduce shipping costs while minimising shipping times. 

From there, ShipBob handles all of your outbound logistics processes for you, no matter what your order volume is. Whether you’re doing 400 orders a month or 40,000, ShipBob connects with your ecommerce platform so that orders are automatically pushed to ShipBob’s fulfilment centres. Warehouse teams will then pick and pack your orders, and ship them through courier partners. 

ShipBob’s infrastructure was designed with capabilities to make logistics seamless. From warehouse automations to barcode scanning, negotiated discounts with shipping couriers to kitting and assembly, ShipBob is equipped to handle your most complicated logistics needs. 

Merchants can even monitor their logistics through ShipBob’s dashboard. The software provides real-time visibility into inventory levels, allows you to set automatic reorder points, and view order status for any of the shipments they fulfil and ship to your customers — all from one easy-to-use platform. 

If you’re interested in learning more about how ShipBob can manage your logisticsclick below for more information. 

Have your own warehouse?

Your ecommerce brand can now implement ShipBob’s best-in-class warehouse management system (the same system that powers ShipBob’s fulfilment network!) in your own warehouse.

Using ShipBob’s WMS, you brand can manage your inbound and outbound logistics from a single platform. With built-in automations, flexible picking options, and turnkey integrations with major ecommerce platforms and tools, the ShipBob WMS streamlines everything from receiving to shipping, so your brand can both improve efficiency and reduce errors throughout your supply chain.

FAQs about inbound and outbound logistics

Here are answers to some common questions about inbound and outbound logistics.

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